Security and Compliance


Website Integration

Creating a Synchronized Module

A synchronized module is a module in which information can be automatically updated in all emails that contain this module. Any container, structure or line in an email template can be saved as a module and be synchronized, meaning you do not need to edit manually each campaign.

Use synchronized modules to simultaneously update elements present in all email templates:

  • logo;
  • contacts;
  • social media icons;
  • signature;
  • unsubscribe link;
  • customer policy, etc.

1. Go to Messages > Messages, click any email or create a new one.

Messages > Messages

2. Select the necessary structure, container or line.

Select the necessary structure, container or line in the email template

3. Click the upload icon and save the structure as a module.

Save the structure as a module

4. Enter the name and select the category from a drop-down menu. Optionally, add a description and tags.

Create a synchronized module in the eSputnik system

5. Enable Synchronized and click Save.

Synchronized module in the eSputnik email editor

You will see the icon OFF in the bottom right corner of the current template. It indicates that the module has been added to synchronized modules but it has not yet synchronized with emails.

OFF in the bottom right corner of the template

6. To complete synchronization, click OFF and enable Synchronized module in the settings on the left. OFF will change to ON which means the module is available for other emails.

Synchronized module in the settings on the left

Viewing a Module Name

If you need to determine which module is being used, follow the steps below:

1. Select a module and click the Save as Module icon.

Viewing the Module Name

2. On the left panel, you can see the Module name and other parameters:

  • Description
  • Category
  • Synchronization option
  • Tags (if added)
  • Id (is used to create dynamic email messages)

Editing a Synchronized Module

1. Go to Messages > Messages and click any template with the necessary synchronized module.

2. Click the module and make the necessary editing. ON will change to OFF.

3. Click the module again. In the settings on the left, click Update module. OFF will change to ON.

How to use synchronized modules

You can choose of two more options: Restore and Make unsynchronized.

  • When clicking Restore, changes will not be saved. The email would contain the old version, provided it was saved before.
  • When clicking Make unsynchronized, the synchronized module becomes a regular module.

Running a Mass Update

1. For mass update in all templates with the same synchronized module, go to Messages > Messages and click Update synchronized modules.

Click Update synchronized modules

2. Select the email templates for update in one of the ways:

      1) enter email’s name, subject line or tag in the search box;

      2) check the necessary boxes in the list;

      3) select all emails by checking the box at the top of the list.

How to add a synchronized module

3. Click Update modules.

How to add a synchronized module to the eSputnik system

During the update, the button title will change to Abort update, with the number of the emails being updated. Click it if you need to abort the update process.

Button status

After the update is successfully completed, you will see the default button title.

Default status of button

If the update has failed, you will see a notification about the error.

Notification about the error

If you do not run a mass update of synchronized modules, but they are present in several emails, they will be updated after you open each email. For example, Module 1 is synchronized and is used in Email 1 and Email 2. After you edit Module 1 in Email 1, it will be updated in Email 2 after you open Email 2.

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